Privacy Policy

Updated 9th April 2020

This statement covers the services provided by the Youth Music Swindon website.

Who we are

Our website address is Youth Music Swindon is a registered charity No. 288885

What personal data do we collect and why we collect it

If you choose to supply us with your personal information (using registration forms or contact forms), we may use it in the following ways:

  • To process your request/enquiry made via this website (lawful basis – legitimate business interest).
  • To keep you informed about your application for funding (lawful business – legitimate business interest).
  • For internal record keeping (lawful basis – legitimate business interest).
  • To send you our email newsletter, if you opt in to this service (lawful basis – consent).

We also gather information on how you use the site, using cookies and page tagging techniques (lawful basis – legitimate business interest).

Where your data is stored

Our website is hosted by   More information can be found using this link.

We also use third-party systems to store your data (where applicable), all of which are GDPR compliant:

  • MailChimp is used to send further information about courses you have enquired about as well as our newsletter if you have signed up for this.  MailChimp Privacy Policy.
  • WP Events Manager is the plugin we use to display events. Events Manager Privacy Policy.
  • Our website is backed up using  Updraft Plus and all backups are encrypted.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Links to other websites

Our website contains links to other third-party sites – particularly partners and sites we recommend you use to make your work more effective. Youth Music Swindon is not responsible for the privacy practices within any of these other sites. You should be aware of this when you leave the Youth Music Swindon website and we encourage you to read the privacy statements on other websites you visit.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Controlling your personal information

You may request details of personal information which we hold about you General Data Protection Regulations. If you would like a copy of the information held on you please contact (by email or letter):

5 Belmont Close, Stratton St. Margaret, Swindon, Wiltshire SN3 4QN

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.  You may also ask us to delete information we hold about you at any time.

We will endeavour to respond within 48 hours.

If you receive email alerts (because you have signed up for information about courses) or signed up for our newsletter, you can unsubscribe at any time by selecting the ‘unsubscribe’ link that appears in every email.

Disclosing your information

We may pass on your personal information if we have a legal obligation to do so, or if we have to enforce or apply our terms of use and other agreements.  This includes exchanging information with government departments for legal reasons. We won’t share your information with any other organisations for marketing, market research, or commercial purposes.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

Changes to this privacy policy

If this privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures that you are always aware of what information we collect, how we use it and under what circumstances if any, we will share it with other parties.